Data Protection Privacy Notice
This notice explains how the All-Party Parliamentary Group on Afrikan Reparations ("the APPG", "we", "us") collects, uses and protects your personal data, in line with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
Who we are
The APPG is a cross-party group of Members of Parliament and members of the House of Lords with a shared interest in the issue of reparations and reparative justice. APPGs are not part of the House of Commons or House of Lords, and are not standard-setting bodies, but they are required to follow the rules set out by Parliament for their governance and conduct, including on data protection.
The data controller for the purposes of this notice is the APPG's Registered Chair, currently Bell Ribeiro-Addy MP. Up-to-date contact details for the Registered Chair can always be found in the Register of All-Party Parliamentary Groups.
Data we may obtain and process
The data which we may obtain from you and process is:
Your name and title;
Your email address and phone number (where you provide this);
Your role and/or the organisation you work for or represent (where applicable);
Correspondence you send to us, and any personal information contained within it;
Notes and minutes of meetings you attend, including contributions you make;
Information you provide to us in connection with the APPG's research work.
We will only use this information to send you information about the APPG and its work, including meeting notices and minutes.
If you volunteer for the APPG: information about your availability, interests or skills, in order to coordinate volunteering opportunities and manage our relationship with you as a volunteer.
Please note that under the rules which Parliament has set for APPGs, the names of APPG members (but not their contact details) may be published on the group’s website or else provided to enquirers on request.
Special Category Data
In the course of our work, particularly through correspondence, meeting minutes, and research, we may sometimes process special category data about you. This could include information about your:
Racial or ethnic origin;
Religious or philosophical beliefs;
Political opinions;
Sexual orientation;
Health, where you choose to share this as part of your correspondence with us or as part of your involvement in our work.
We only process this type of information where it is necessary for the purpose you have shared it with us: for example, where you disclose your own experiences, views or circumstances as part of correspondence, evidence, or contributions to our research and meetings.
Our lawful basis for processing special category data is Article 9(2)(a) UK GDPR (explicit consent), which we will seek from you directly where relevant, or Article 9(2)(g) UK GDPR (substantial public interest), where the processing is necessary for the purposes of our research and parliamentary work and is conducted in a way that is proportionate and safeguards your rights.
How we use your information and our lawful basis
| Purpose | What we do | Lawful basis |
|---|---|---|
| Membership and mailing list | Maintaining a list of APPG members and contacts, and sending you information about the APPG's work, meeting notices and minutes | Article 6(1)(f) — legitimate interests (running the APPG and keeping members informed) |
| Meeting records | Keeping minutes of APPG meetings | Article 6(1)(f) — legitimate interests |
| Correspondence | Responding to and keeping records of correspondence from members or the public | Article 6(1)(f) — legitimate interests |
| Research | Using information provided to us for the APPG's research purposes | Article 6(1)(f) — legitimate interests, or Article 6(1)(a) — consent, where appropriate |
| Volunteering | Coordinating volunteering opportunities and managing our relationship with volunteers | Article 6(1)(f) — legitimate interests |
Publication of member names
Under the rules Parliament has set for APPGs, the names of APPG members (but not their contact details) may be published on the group's website, or provided to enquirers on request.
We use Action Network to manage parts of our membership and mailing list. Action Network is a US-based platform, and personal data processed through it may be transferred to and stored in the United States, including name, email and phone number.
We will not share your personal data with any other organisation or individual without your express consent, except where we are required to do so by law. We do not sell your personal data to any third party.
International transfers
Where personal data is transferred outside the UK, we rely on the following safeguards:
Action Network has self-certified to the U.S. Department of Commerce that it adheres to the EU-U.S. Data Privacy Framework and the UK Extension to that framework, which is a recognised safeguard for transferring personal data from the UK to certified US organisations. Action Network is subject to the enforcement powers of the US Federal Trade Commission in relation to this certification.
How long we keep your information
We keep your personal data for five years from the point of collection, after which it is securely deleted, unless we are required to keep it for longer to comply with a legal obligation, or you ask us to delete it sooner.
Your rights
Under UK data protection law, you have the right to:
Access the personal data we hold about you;
Ask us to correct inaccurate or incomplete data;
Ask us to delete your data in certain circumstances;
Ask us to restrict how we use your data in certain circumstances;
Object to our use of your data where we rely on legitimate interests;
Ask for your data to be transferred to you or another organisation, where technically feasible (data portability), where we process it on the basis of consent;
Withdraw consent at any time, where we rely on consent as our lawful basis, without affecting the lawfulness of processing before withdrawal.
To exercise any of these rights, or if you have any questions about how we use your personal data, please contact aliyah.davies@parliament.uk.
You also have the right to lodge a complaint with the Information Commissioner's Office (ICO), the UK's independent regulator for data protection, if you believe we have not handled your personal data properly:
Website: ico.org.uk
Helpline: 0303 123 1113
We hold your personal data securely and take appropriate technical and organisational measures to protect it against unauthorised access, loss, or misuse.
Changes to this notice
We may update this notice from time to time. The date below shows when it was last reviewed.
Date of notice: 15th August 2026